Barber County Clerk of District Court
The court-record clerk for Barber County is the Clerk of the District Court. The research identifies Tina McCray as Chief Clerk, with Kasidi Pederson listed as Trial Court Clerk II and Amanda Lovell listed for Court Services. Court Services has a separate phone line in the research, but record requests, copies, and filing questions should begin with the District Court clerk unless the issue is specifically a court services matter.
The Barber County District Court office is at the courthouse in Medicine Lodge and closes over the noon hour. That detail is important for people driving from Kiowa, Sharon, Hardtner, Hazelton, Isabel, Sun City, or rural parts of Barber County. The county homepage also notes a locked drop box on the courthouse front steps. Payments and correspondence may be left there, the box is checked daily, and envelopes should be marked with the office that should receive them.
Barber County Clerk of the District Court
Chief Clerk: Tina McCray
118 E. Washington
Medicine Lodge, KS 67104
620-886-5639
Fax: 620-886-5854
Hours: 8:00 a.m. to noon and 1:00 p.m. to 4:00 p.m.
Barber County Clerk Office Split
Kansas and Barber County use a split that can confuse record requests. The Clerk of the District Court is the court clerk and holds District Court filings and case access duties. The Barber County Clerk is a separate county government office for county administration, elections, and related county functions. Court files such as civil cases, criminal cases, probate matters, divorce records, traffic cases filed in District Court, and marriage licenses should not be routed to the county clerk merely because that office has "clerk" in its name.
The manifest image for the Barber County Clerk office page documents the separate county government clerk source that should not be confused with the court clerk.
This distinction helps keep District Court record requests with the Clerk of the District Court and county administration requests with the County Clerk.
| Office | Use It For | Do Not Use It For |
|---|---|---|
| Clerk of the District Court | Civil, criminal, probate, divorce, district traffic, court copies, certified court documents, courthouse terminal questions. | County administration records, election office tasks, or non-court county clerk duties. |
| Barber County Clerk | County government functions, elections, and county administration. | District Court dockets, divorce decrees, probate case files, or criminal court filings. |
Barber County Court Request Channels
Requesters have several documented access channels. Kansas CaseSearch is the official online district court starting point. Courthouse public terminals may provide access to public documents that are not available online, including converted documents from older systems when public. In-person service, phone, fax, the courthouse drop box, and a formal Kansas court records request are also supported by the research. Municipal court records from Medicine Lodge or Kiowa are separate and should be requested from the city court when the citation or ordinance case belongs there.
- Online search through Kansas CaseSearch for District Court case information and public records when available.
- Courthouse terminal access at Barber County District Court for public records not available through the web portal.
- In-person service at the District Court office during posted hours.
- Phone questions to 620-886-5639 and fax contact at 620-886-5854.
- Drop box correspondence on the courthouse front steps, clearly marked for the court office.
- Formal Kansas court records request identifying Barber County District Court.
The manifest image for the Barber County contact information page supports local contact routing across county offices.
Because several county offices sit along Washington Avenue, office routing is part of a good records request.
Request Barber County Certified Copies
A certified court copy is a court document bearing certification that it is a true copy from the court record. A plain online case entry is not the same thing. Before ordering, identify whether the request is for a certified judgment, decree, order, letters, docket entry, or the full file.
- Search Kansas CaseSearch or existing papers for the case number, party names, and filing year.
- Identify the exact document needed, such as decree, judgment, order, letters, or certified docket sheet.
- Contact the Clerk of the District Court or submit a Kansas court records request naming Barber County District Court.
- State the preferred delivery method: email, mail, pick up in person, or fax where available on the form.
- Pay copy, certification, mailing, staff, search, or redaction costs that apply before release if required.
Note: Certified vital certificates from KDHE are different from certified District Court documents issued by the court clerk.
Barber County Request Form Fields
The Kansas Judicial Branch court records request form can be used for Supreme Court, Court of Appeals, a named county district court, or other court records. For Barber County records, the requester should identify Barber County District Court and describe the record with enough detail for staff to locate it. The research form inventory also includes a commercial-use certification tied to the Kansas restriction on prohibited commercial use of name and address lists.
| Field | Required | Notes |
|---|---|---|
| Court selection | Yes | Use the county district court option and name Barber County District Court. |
| Name | Yes | First, middle, and last name of requester. |
| Mailing address | Yes | Street or mailing address plus city, state, and ZIP. |
| Phone, fax, and email | Shown on form | Helpful for follow-up even when not marked in the research as required. |
| Preferred method of receiving records | Yes | Email, mail, pick up in person, or fax. |
| Records requested | Yes | List case number, party names, document type, and date range. |
| Commercial-use certification | Yes | Certifies names and addresses will not be used for prohibited commercial solicitation. |
| Signature and date | Yes | Requester signature and date signed. |
| Estimated cost | No | Court staff or custodian completes this field. |
Barber County Clerk Fees
The research did not locate a Barber County-specific district clerk fee schedule PDF. The safest published fee treatment is to use statewide Kansas court records copy charges and clearly flag filing totals that require current verification. Copy and certification fees are different from filing fees. KORA cost rules may also allow charges for actual staff time, furnishing, review, redaction, or mailing.
| Item | Amount or Rule | Research Note |
|---|---|---|
| District court copy | $0.25 per page | Kansas Judicial Branch request records page noted in research. |
| Certified court document | $10 per document | Kansas Judicial Branch request records page noted in research. |
| KORA cost limit | Actual cost | K.S.A. 45-219 permits furnishing, staff, review, and redaction costs. |
| Civil Chapter 60 filing fee | Commonly about $195 total in Kansas district fee sources | Verify current Barber County amount. |
| Marriage license | $85.50 plus processing fees when applicable | Kansas court marriage materials identified in research. |
| Central Payment Center card fee | 5%, minimum $1 | For covered court payments through the central payment system. |
| Central Payment Center e-check fee | $1 | For covered e-check payments. |
Court Records Custody Rules
Kansas Supreme Court Rule 106 addresses custody and handling of court records. For Barber County users, the practical point is that court files are official court records managed through the court system, not informal county paperwork. CaseSearch, courthouse terminals, clerk counters, and formal court record requests are different access points into the same court-record framework.
The manifest image for Kansas Supreme Court Rule 106 on court records links Barber County clerk duties to statewide court-record custody rules.
That statewide rule context helps explain why the court clerk, not the county clerk, is the official contact for District Court case files.
Barber County Clerk Forms
The Barber County Clerk of the District Court page links to the 30th District Court official website, Kansas Judicial Branch self-help, and traffic ticket payment. The County Attorney page links local forms for diversion, bad checks, expungement, protection orders, and asset forfeiture, but those are prosecutor-related forms rather than general clerk forms. Kansas Judicial Council is the official statewide source for divorce, probate, traffic, fee-waiver, expungement, and protection-order forms identified in the research.
For filing a form, confirm whether the case belongs in Barber County District Court or in a municipal court. Medicine Lodge and Kiowa municipal courts handle city ordinance and some city traffic matters. More serious state-law criminal matters, probate matters, divorce, general civil cases, and District Court traffic matters route through District Court.